Business Meeting Minutes, February 19th, 2016

ACRL MD Business Meeting, February 19th, 2016
Attendees: Claire Holmes, Kim Miller, Natalie Burclaff, Patty MacDonald, Sara Arnold-Garza

MLA/DLA Annual Conference Updates – CH

  • ​CH working to finalize paperwork for the 8 ACRL-MD programs
  • Marketing programs
    • Need to try to appeal to academic librarians to register and attend MLA/DLA conference. Selling points may be that it is local and a good opportunity to meet other librarians. NB suggested using these points to make a and distribute a flyer.
    • Claire has a contact with DLA to help market academic library-related sessions together with DLA (about 10 total throughout conference)
    • ACRL-MD does not have silent auction contribution yet, need to collect money and other contributions. SAG suggested we may be able to collect donations at the bowling social hour tonight
    • Outlets? Blog, social media, Marylib
      • Blog: In previous years, blog posts have highlighted a different section each week, can write posts all at one time and then schedule to post throughout the next several weeks. NB will email Alison Cody to see if she will once again help with the blog posts.
      • Lanyrd: CH will check to see if she can edit programs in MLA/DLA conference, tag programs with “ACRL-MD” and then share link to distribute/market programs – MLA/DLA 2016 is not on Lanyrd yet, so we may need to create a single blog post listing all programs. CH will find out if conference is still using Lanyrd.
    • Preconference has been selected to be one of the programs specially advertised through MLA/DLA 2016 communications
  • Registration for the conference is now open
  • Volunteer sign-up is also open (e.g., silent auction, registration, book tables)

Bowling Social – Tonight!

  • 5 lanes
  • NB will be name tags and a sign, but will be leaving work around 6pm (so will be there closer to 6pm)
  • NB, CH, and others may want to bring beverages to share because the alley is BYOB. Not sure if this also extends to non-alcoholic beverages and food.
  • Someone needs to pay for lanes out of pocket, save receipt, and then reimburse through ACRL national

Scholarly Communications Roadshow – April 19th

  • USMAI and MICUA registration is now open, and a link was sent to CALD
  • March 15th – registration opens more widely, $20 covers food and overhead costs

Towson University Conference

  • ​Adam Zukowski contacted NB to see if ACRL-MD would like to participate or help
  • It would be difficult for ACRL-MD to help without filing a lot of paperwork with MLA and we probably cannot do that in the time frame needed

Remember that ACRL-MD can sponsor ACRL webinars for free

  • ​NB suggested meeting attendees should look at the list of current webinars (which is updated regularly)
  • Current webinars: http://www.ala.org/acrl/webcasts
  • We can select a webinar to create an event

Summer Unconference

  • NB will check bylaws to see how many programs we’re required to offer each year
  • Good to continue the tradition of a more casual summer unconference
  • NB will also check in with Gergana Kostova since the summer unconference is typically the immediate past president’s event
  • Unconference theme idea: If there is enough interest in scholarly communication ideas from the roadshow, the unconference may be a response to or an extensive of that theme
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Reminder: February 19th Business Meeting & Article Discussion

​Reminder! Join ACRL-MD this Friday, February 19th for a quick virtual business meeting at 11am, followed by our virtual journal club discussion at 11:30 am-12:30pm.

Even if you can’t read the articles ahead of time, please join us to learn more about ACRL-MD and to discuss library spaces, employee well-being, and metadata!

Articles selected for the February discussion are:

  • ​”A Really Nice Spot: Evaluating Place, Space, and Technology in Academic Libraries” by Michael J. Khoo, Lily Rozaklis, Catherine Hall, and Diana Kusunoki
  • “The Impact of Faculty Status and Gender on Employee Well-being in Academic Libraries” by Quinn Galbraith, Leanna Fry, and Melissa Garrison
  • “Metadata Effectiveness in Internet Discovery: An Analysis of Digital Collection Metadata Elements and Internet Search Engine Keywords” by Le Yang

All articles are freely available online in the latest edition of College & Research LibrariesIf you need to jump into the meeting a little late or leave early (or eat lunch), please do! ACRL MD’s online discussion series is free and open to all.

Blackboard Collaborate Directions

We’ll be on MLA’s online meeting software, Blackboard Collaborate. Join our discussion online at: https://sas.elluminate.com/m.jnlp?sid=2012176&password=M.EFF327145BA70AF1D6C64C108FC41A  (you’ll need speakers, microphone optional but recommended).  There has been an update to MLA’s Blackboard Collaborate which may require you to download a file. This is automatic when you click on the link to enter the virtual meeting room. If you do not have administrator privileges for your computer (cannot download software files), please contact your IT department. Here are the instructions with more details. You may contact BlackBoard Collaborate Technical Support if you have any problems – please let them know that your organization is “Maryland Libraries” – 1-877-382-2293.

When you join the meeting, you will be prompted to enter your name. Once you are in the meeting room, you can test your speakers and microphone. In the “Audio & Video” pod, there is an icon showing a blue microphone with a red settings gear – simply click on that and Blackboard will walk you through the setup.

If you are new to using Blackboard Collaborate, you may find this Quick Start page helpful.

Virtual meeting and journal club, Feb. 19th

Please mark your calendars to join ACRL-MD on Friday, February 19th for a virtual business meeting at 11am immediately followed by our virtual journal club discussion at 11:30-12:30pm.

Even if you can’t read the articles ahead of time, please join us to discuss library spaces, employee well-being, and metadata!

Articles selected for the February discussion are:

  • ​”A Really Nice Spot: Evaluating Place, Space, and Technology in Academic Libraries” by Michael J. Khoo, Lily Rozaklis, Catherine Hall, and Diana Kusunoki
  • “The Impact of Faculty Status and Gender on Employee Well-being in Academic Libraries” by Quinn Galbraith, Leanna Fry, and Melissa Garrison
  • “Metadata Effectiveness in Internet Discovery: An Analysis of Digital Collection Metadata Elements and Internet Search Engine Keywords” by Le Yang

Remember, all articles may be found online in the latest edition of College & Research Libraries.

Blackboard Collaborate Directions

We’ll be on MLA’s online meeting software, Blackboard Collaborate. Join our discussion online at:https://sas.elluminate.com/m.jnlp?sid=2012176&password=M.EFF327145BA70AF1D6C64C108FC41A  (you’ll need speakers, microphone optional but recommended).  You will be prompted to enter your  name. Once you are in the meeting room, you can test your speakers and microphone. In the “Audio & Video” pod, there is an icon showing a blue microphone with a red settings gear – simply click on that and Blackboard will walk you through the setup.

If it is your first time logging in, you’ll be prompted to first download the Blackboard Collaborate Launcher. Once you have done so, you won’t need to again.

Business Meeting Minutes, October 16, 2015

ACRL MD Business Meeting, October 16, 2015

Attending: Claire Holmes (CH), Kim Miller (KM), David Dahl (DD), Natalie Burclaff (NB), Alison Cody (AC), Danielle Whren Johnson (DJ), David Brennan (DB)

MLA/DLA Conference Updates (CH)

  • 15 proposals received, 8-9 peer reviewers evaluated proposals, 8 accepted (1 declined), plus ½ day pre-conference
  • Preliminary forms have been submitted to MLA, the conference committee meeting on Wednesday (Oct 21st) will finalize conference program
  • More specific details about our programs will be provided during the next business meeting
  • Remember that the conference venue is changing next year to accommodate the conference size – Cambridge Hyatt (1 year contract), larger, more flexible offerings

ACRL MD Fall Program in collaboration with MILEX (NB)

  • Note that the November ACRL MD business meeting is scheduled for the same day as the Fall program, which means our Nov. business meeting is cancelled
  • Program title: “Your Student is My Student: Information Literacy and the Transfer Student Experience”
  • 8 people have registered for the program in the first week, more advertising to come
  • Conference includes panel with community colleges/transfer students, and time for discussion among attendees, among other sessions and the keynote

USMAI and ACRL MD Program (DD)

  • USMAI would like to collaborate with ACRL MD in application to host the ACRL Scholarly Roadshow (http://www.ala.org/acrl/issues/scholcomm/roadshow). The collaboration will strengthen ties with ACRL national and also provide broader connections to academic librarians in Maryland (than if USMAI were to apply alone)
  • MICUA also a potential partner
  • Application due November 10th, which need to include rationale, location, sponsors, etc.
  • Cost “successful application $2,000” – USMAI has committed to covering cost or sharing with other partners, which means ACRL MD won’t need to pay (but will need to designate volunteers to assist with program application, etc.)
  • David Dahl is contact for USMAI, Claire and Kim volunteered… Claire will be ACRL MD contact for now

Conference scholarship information (NB)

  • Natalie talked to Professional Development Committee reps (Alison and David) about scholarship to attend MLA/DLA scholarship, from Sept. meeting
  • ACRL-MD money is part of MLA’s budget; ACRL national money is $292 cannot be used for providing funds to travel to present at chapter conferences
  • Need to talk to Margaret Carty (MLA executive director) or MLA executive board to find out if we can create section-sponsored grants; remember that MLA also has educational grants to which members may apply for some conference funding
  • Benefit of having an ACRL-MD scholarship would be to incentivize participation within division
  • Natalie will talk to Margaret Carty

Nominations for 2016-2017 officer positions  (NB/CH)

  • Looking for nominations for VP and Secretary for next year
  • Currently – 1 person self-nominate for VP and 3 people self-nominate for Secretary

Next meeting: December 18th, 2015, 11am + Journal Club at 11:30am

Business Meeting Minutes, September 18, 2015

ACRL MD Business Meeting, September 18, 2015

Attendance: Kimberly Miller (KM), Natalie Burclaff (NB), Sara Arnold-Garza (SAG), Claire Holmes (CH), Gergana Kostova (GK)

Fall Program Planning Updates (in collaboration with MILEX) – NB

  • Theme: Transfer student experiences and collaborations between 2-year and 4-year colleges
  • Date: Nov 20th, 2015 (Friday)
  •   Program has been approved by the Professional Development Panel (PDP) committee with some good feedback.
  • Recommended to plan for around 25 attendees for a realistic budget; it is better to underestimate and over perform rather than over estimate and under perform
    • ​PDP also suggested a good revision to program description
    • SAG shared insights about the PDP processes. Remember Alison Cody is our liaison to that group.
  • Fall program speaker will be Thomas Atwood who will share experiences from Ohio Link
  • The program will also feature a student speaker panel, lightning round talk, and mixture of unconference talks
  • NB will start advertising next week, reaching out to MILEX and community colleges to draw attendees. NB also shared plans with CALD and will send announcement to their listserv.
  • Program registration will be $50 – most is going to speaker travel fees

January Social Hour – Bowling! – NB/CH

  • CH looked at Stoneleigh Lanes (York Rd. in Towson between Stevenson Lange and Northern Parkway), which has duckpin bowling and allows pre-reservations, BYOB
  • $28 per hour per lane with 5 people per lane, $4/person shoes
  • After Fall the program we can decide whether to sponsor some lanes (e.g., participants pay for food, ACRL-MD pays for a certain number of lanes).
  • Discussed day/times, particularly sensitive to schedule with kids and families –a Friday at 6:30pm, attendees will need to RSVP if we want to cover the cost of bowling so we can plan for an accurate number of lanes.
  • Tentatively plan on Friday January 22nd at 6:30pm
  • NB will talk to MLA about how to make financial arrangements, etc. At other happy hours ACRL-MD has been able to pay for some food, hopefully we can make arrangements to do something similar for bowling lanes.
  • CH will make reservation with Stoneleigh when the plans have been finalized.

MLA/DLA Planning Updates – CH

  • 16 proposals received and ACRL-MD can select 8 sessions.
  • Programs are currently under review with a 9/22 review deadline. The review group will meet online next Friday (9/27) to discuss and choose programs.
  • No preconference proposal – only a single 2-hour program proposed and plenty of other divisions have preconference proposals. No easy options to collaborate with other divisions. NB noted that preconferences are often solicited programs, rather than proposed. There was discussion about how many conference attendees often travel to OC a day early for a preconference.
  • MLA/DLA conference will feature a social outing rather than a dance party, probably a happy hour for conference attendees. This means ACRL-MD may not need to plan a social event.
  • ACRL-MD needs to contribute a silent auction basket. MLA is requesting smaller objects (rather than large, expensive baskets) in the hopes that offering a larger number of smaller-priced options will be a better fundraising opportunity. Also moving away from “place” or “region”-based prizes. ACRL-MD will need to solicit donations from members.
  • Conference social media group is planning a scavenger hunt/tour for the conference with a prize of conference registration for next year
  • NB suggested ACRL-MD explore the option to provide a scholarship for an academic librarian to attend MLA/DLA. GK suggested using ACRL National money for this, which is usually used for the Spring/Summer unconference, but could budget appropriately. The group discussed options for making the scholarship an opportunity to encourage long-term involvement in ACRL-MD, rather than writing  a simple statement. Similar to elections, guidelines for ACRL-MD involvement in planning and attending programs? Revisit this idea at October business meeting.

Journal discussion club future – NB

  • NB noted a drop in recent journal club attendance. Are there better ways to incentivize or attract participation?
  • The group discussed ways to emphasize that reading the articles is not essential for participating and moderators will lead conversations about the topics that the articles reflect. We will emphasize themes as reflected in the readings in future publicity
  • CH suggested hosting thematic roundtable conversations that may not be journal article-focused, as a forum for ACRL-MD relevant topics. Possibly recruit teams/pairs of facilitators rather than a single host.
  • The Fall program is a good time to advertise for journal club participation.

Next meeting: October 16th at 11am, journal club at 11:30am

ACRL MD Business meeting on August 8th

The Association of College and Research Libraries, Maryland Chapter, will be meeting virtually Friday, August 8th, from 11:00 a.m. to 12:00 p.m. The directions for meeting on Blackboard Collaborate are listed below. Join us if you can! All are welcome. We’ll be discussing the following agenda items:

  • ACRL MD programs at 2014 MLA/DLA Conference Recap
  • 2015 MLA/DLA Conference Updates
  • ACRL MD Fall Program Planning
  • ACRL MD Chapter events for 2015 – discussion

Blackboard Collaborate Directions:

We’ll be using MLA’s online meeting software, Blackboard Collaborate. Join our meeting online at:

https://sas.elluminate.com/m.jnlp?sid=2012176&password=M.EFF327145BA70AF1D6C64C108FC41A

You’ll need speakers, microphone optional but recommended. You will be prompted to enter your name. Once you are in the meeting room, you can test your speakers and microphone. In the “Audio & Video” pod, there is an icon showing a blue microphone with a red settings gear – simply click on that and Blackboard will walk you through the setup.

Business Meeting: August 29th at UMBC’s Albin O. Kuhn Library

ACRL MD will hold its next business meeting on Wednesday, August 29th in Room 259 of UMBC’s Albin O. Kuhn Library from 1-3 PM.

Directions to the library can be found at http://aok.lib.umbc.edu/directions/. Please send your name and mailing address to Joanna Gadsby at gadsby@umbc.edu for a free parking pass no later than one week prior to the meeting date.

Agenda items will include:

  • Fall Program planning progress report and discussion
  • MLA/DLA Conference Updates
  • Online journal club progress report
  • In-person meetups progress report
  • Instructor-Observer network progress report
  • Overview and discussion of social media strategy

We will also allow time for attendees to share significant projects and initiatives at their libraries that are underway or being planned.

If you would like to have an item added to the agenda, please contact David Dahl (ddahl@towson.edu).

Virtual Attendance
To cater to those who may not be able to attend in person, ACRL MD offers the option to participate in the meeting virtually via the Wimba platform.  The Wimba meeting URL is http://mdlib.wimba.com/launcher.cgi?room=md_meetingMLA. After clicking the link, enter md_meetingMLA as the Room ID and type your name in the Name field. You will need speakers or headphones connected to your computer for audio. A microphone is strongly recommended for full participation, but Wimba also provides a chat feature that will be monitored.