ACRL, Maryland Chapter

The official blog of the Maryland Chapter of ACRL

Category Archives: Meetings

Business Meeting Minutes, February 19th, 2016

ACRL MD Business Meeting, February 19th, 2016
Attendees: Claire Holmes, Kim Miller, Natalie Burclaff, Patty MacDonald, Sara Arnold-Garza

MLA/DLA Annual Conference Updates – CH

  • ​CH working to finalize paperwork for the 8 ACRL-MD programs
  • Marketing programs
    • Need to try to appeal to academic librarians to register and attend MLA/DLA conference. Selling points may be that it is local and a good opportunity to meet other librarians. NB suggested using these points to make a and distribute a flyer.
    • Claire has a contact with DLA to help market academic library-related sessions together with DLA (about 10 total throughout conference)
    • ACRL-MD does not have silent auction contribution yet, need to collect money and other contributions. SAG suggested we may be able to collect donations at the bowling social hour tonight
    • Outlets? Blog, social media, Marylib
      • Blog: In previous years, blog posts have highlighted a different section each week, can write posts all at one time and then schedule to post throughout the next several weeks. NB will email Alison Cody to see if she will once again help with the blog posts.
      • Lanyrd: CH will check to see if she can edit programs in MLA/DLA conference, tag programs with “ACRL-MD” and then share link to distribute/market programs – MLA/DLA 2016 is not on Lanyrd yet, so we may need to create a single blog post listing all programs. CH will find out if conference is still using Lanyrd.
    • Preconference has been selected to be one of the programs specially advertised through MLA/DLA 2016 communications
  • Registration for the conference is now open
  • Volunteer sign-up is also open (e.g., silent auction, registration, book tables)

Bowling Social – Tonight!

  • 5 lanes
  • NB will be name tags and a sign, but will be leaving work around 6pm (so will be there closer to 6pm)
  • NB, CH, and others may want to bring beverages to share because the alley is BYOB. Not sure if this also extends to non-alcoholic beverages and food.
  • Someone needs to pay for lanes out of pocket, save receipt, and then reimburse through ACRL national

Scholarly Communications Roadshow – April 19th

  • USMAI and MICUA registration is now open, and a link was sent to CALD
  • March 15th – registration opens more widely, $20 covers food and overhead costs

Towson University Conference

  • ​Adam Zukowski contacted NB to see if ACRL-MD would like to participate or help
  • It would be difficult for ACRL-MD to help without filing a lot of paperwork with MLA and we probably cannot do that in the time frame needed

Remember that ACRL-MD can sponsor ACRL webinars for free

  • ​NB suggested meeting attendees should look at the list of current webinars (which is updated regularly)
  • Current webinars: http://www.ala.org/acrl/webcasts
  • We can select a webinar to create an event

Summer Unconference

  • NB will check bylaws to see how many programs we’re required to offer each year
  • Good to continue the tradition of a more casual summer unconference
  • NB will also check in with Gergana Kostova since the summer unconference is typically the immediate past president’s event
  • Unconference theme idea: If there is enough interest in scholarly communication ideas from the roadshow, the unconference may be a response to or an extensive of that theme

Reminder: February 19th Business Meeting & Article Discussion

​Reminder! Join ACRL-MD this Friday, February 19th for a quick virtual business meeting at 11am, followed by our virtual journal club discussion at 11:30 am-12:30pm.

Even if you can’t read the articles ahead of time, please join us to learn more about ACRL-MD and to discuss library spaces, employee well-being, and metadata!

Articles selected for the February discussion are:

  • ​”A Really Nice Spot: Evaluating Place, Space, and Technology in Academic Libraries” by Michael J. Khoo, Lily Rozaklis, Catherine Hall, and Diana Kusunoki
  • “The Impact of Faculty Status and Gender on Employee Well-being in Academic Libraries” by Quinn Galbraith, Leanna Fry, and Melissa Garrison
  • “Metadata Effectiveness in Internet Discovery: An Analysis of Digital Collection Metadata Elements and Internet Search Engine Keywords” by Le Yang

All articles are freely available online in the latest edition of College & Research LibrariesIf you need to jump into the meeting a little late or leave early (or eat lunch), please do! ACRL MD’s online discussion series is free and open to all.

Blackboard Collaborate Directions

We’ll be on MLA’s online meeting software, Blackboard Collaborate. Join our discussion online at: https://sas.elluminate.com/m.jnlp?sid=2012176&password=M.EFF327145BA70AF1D6C64C108FC41A  (you’ll need speakers, microphone optional but recommended).  There has been an update to MLA’s Blackboard Collaborate which may require you to download a file. This is automatic when you click on the link to enter the virtual meeting room. If you do not have administrator privileges for your computer (cannot download software files), please contact your IT department. Here are the instructions with more details. You may contact BlackBoard Collaborate Technical Support if you have any problems – please let them know that your organization is “Maryland Libraries” – 1-877-382-2293.

When you join the meeting, you will be prompted to enter your name. Once you are in the meeting room, you can test your speakers and microphone. In the “Audio & Video” pod, there is an icon showing a blue microphone with a red settings gear – simply click on that and Blackboard will walk you through the setup.

If you are new to using Blackboard Collaborate, you may find this Quick Start page helpful.

Virtual meeting and journal club, Feb. 19th

Please mark your calendars to join ACRL-MD on Friday, February 19th for a virtual business meeting at 11am immediately followed by our virtual journal club discussion at 11:30-12:30pm.

Even if you can’t read the articles ahead of time, please join us to discuss library spaces, employee well-being, and metadata!

Articles selected for the February discussion are:

  • ​”A Really Nice Spot: Evaluating Place, Space, and Technology in Academic Libraries” by Michael J. Khoo, Lily Rozaklis, Catherine Hall, and Diana Kusunoki
  • “The Impact of Faculty Status and Gender on Employee Well-being in Academic Libraries” by Quinn Galbraith, Leanna Fry, and Melissa Garrison
  • “Metadata Effectiveness in Internet Discovery: An Analysis of Digital Collection Metadata Elements and Internet Search Engine Keywords” by Le Yang

Remember, all articles may be found online in the latest edition of College & Research Libraries.

Blackboard Collaborate Directions

We’ll be on MLA’s online meeting software, Blackboard Collaborate. Join our discussion online at:https://sas.elluminate.com/m.jnlp?sid=2012176&password=M.EFF327145BA70AF1D6C64C108FC41A  (you’ll need speakers, microphone optional but recommended).  You will be prompted to enter your  name. Once you are in the meeting room, you can test your speakers and microphone. In the “Audio & Video” pod, there is an icon showing a blue microphone with a red settings gear – simply click on that and Blackboard will walk you through the setup.

If it is your first time logging in, you’ll be prompted to first download the Blackboard Collaborate Launcher. Once you have done so, you won’t need to again.

Business Meeting Minutes, January 15th, 2016

ACRL MD Business Meeting, January 15th, 2016

Attendees: Claire Holmes, Kimberly Miller, Sara Arnold-Garza, Alison Cody, Jo Gadsby
 
Happy Hour Bowling – Friday, January 22nd at 6:30pm, Stoneleigh Lanes
  • Our Facebook event site is collecting RSVPs (plus blog comments and/or replies directly to Kim via Marylib announcement) – we may need some type of confirmation mechanism to get a more accurate headcount (i.e., who may be bringing friends, family, etc.). There are likely a few people who are happy to hang out without bowling
  • Remember this is BYOB/food, ACRL-MD will provide lanes and attendees are responsible for other expenses (including shoes!)
ACRL Scholarly Communications Roadshow – April 19th, time TBA
  • ACRL MD/USMAI/MICUA collaboration chosen to host!
  • Event will be April 19th hosted by Towson University. Rick Davis will coordinate for TU.
  • Wide-scale advertising should after Chuck Thomas (USMAI) sends announcement to USMAI.
  • Event can accommodate up to 100 attendees, with the first priority registration divided between USMAI (55), MICUA (25), and current iSchool students (20). At least 40 attendees required for event to occur.
  • Kim suggested that there may be area academic librarians not covered by these groups (e.g., community college librarians), and we might need to be aware of making sure they know they are available to register. Claire will check with the planning group to see how we might make sure to make this accommodation as seamless as possible. It may not be a problem depending on how many attendees register through USMAI/MICUA/library schools
  • Minimal registration fee (hopefully ~$25) to cover lunch, parking, venue, etc. This fee is on par with, or lower than, other ACRL MD events
 
MLA/DLA Annual Conference 2016 – ACRL MD offerings
  • May 4-6 in Ocean City, conference registration should open soon
  • ACRL MD is offering 1 preconference workshop and 7 regular sessions (1 session is a two-hours session, the rest are one-hour)
  • All the paperwork for AV/room set up, etc. is finished!
  • ACRL MD will to start marketing sessions very soon, especially given the investment MLA has made in the division’s speakers
  • Next conference committee meeting is Wednesday, 1/20
  • Most ACRL MD speakers are traveling in from outside of MD, a good opportunity to advertise new voices that will be coming to the conference (e.g., from VA and NY)
  • Claire shared session details for the ACRL MD sponsored sessions
  • Some programs have been highlighted to be useful across many different library sessions – ACRL MD preconference session will be marketed widely through the conference committee
  • Sara suggested we make sure we consider how to craft marketing that is explicit in what the sessions will entail (sometimes just the title or the short title alone will not accurately reflect the sessions), and suggested that we coordinate with DLA groups for marketing to Delaware academic librarians. Claire will work with the DLA rep to the conference committee to see if there is someone in the Delaware academic library community we can work with for publicity
  • Claire will add dates and times to the information before distributing for marketing. Coordinate via email to get marketing starting. Contact Claire if you have any other ideas.
  • Conference is using Lanyrd again, so we should be able to tag sessions as ACRL MD sponsored which may help academic librarians identify a “track” (should they wish)
 
Spring/Summer UnConference
  • Usually June or July, but perhaps ACRL MD’s co-sponsorship of the Scholarly Communications Roadshow could impact the planning this year
  • Event is typically planned by the ACRL MD immediate past-president, and Claire will check in with Gergana
  • Meeting attendees suggested that we might be able to “spin off” the Roadshow to have a more in-depth discussion. For example, we might host a webinar or online discussion where people could discuss what they learned at the Roadshow or how it connects to initiatives at Maryland-area libraries. The Unconference theme could be related to scholarly communications to encourage more in-depth conversations.
 
Next meeting: Friday, February 19th, 11am (followed by journal club at 11:30am-12:3pm, hosted by Patty MacDonald)

Today! December Meeting & Journal Club

Don’t forget to join ACRL MD Friday, December 18th for our virtual business meeting at 11am followed by our bimonthly journal club discussion (11:30-12:30pm). That’s today!

If you would like to be involved with ACRL MD or learn more about what we have planned for the next few months, join us for as much or as little of our meeting and discussion as you can!

Even if you can’t read the articles ahead of time, please join us to discuss e-book collections, commuter students, and virtual reference!

Articles selected for the December discussion include:

  • Helen Georgas – “The Case of the Disappearing E-Book: Academic Libraries and Subscription Packages”
  • Mariana Regalado and Maura A. Smale – “‘I Am More Productive in the Library Because It’s Quiet’: Commuter Students in the College Library”
  • Krisellen Maloney and Jan H. Kemp – “Changes in Reference Question Complexity Following the Implementation of a Proactive Chat System: Implications for Practice”

Remember, all articles may be found online in the latest edition of College & Research Libraries.

Blackboard Collaborate Directions

We’ll be on MLA’s online meeting software, Blackboard Collaborate. Join our discussion online at:https://sas.elluminate.com/m.jnlp?sid=2012176&password=M.EFF327145BA70AF1D6C64C108FC41A  (you’ll need speakers, microphone optional but recommended).  You will be prompted to enter your  name. Once you are in the meeting room, you can test your speakers and microphone. In the “Audio & Video” pod, there is an icon showing a blue microphone with a red settings gear – simply click on that and Blackboard will walk you through the setup.

If it is your first time logging in, you’ll be prompted to first download the Blackboard Collaborate Launcher. Once you have done so, you won’t need to again.

Business Meeting Minutes, September 18, 2015

ACRL MD Business Meeting, September 18, 2015

Attendance: Kimberly Miller (KM), Natalie Burclaff (NB), Sara Arnold-Garza (SAG), Claire Holmes (CH), Gergana Kostova (GK)

Fall Program Planning Updates (in collaboration with MILEX) – NB

  • Theme: Transfer student experiences and collaborations between 2-year and 4-year colleges
  • Date: Nov 20th, 2015 (Friday)
  •   Program has been approved by the Professional Development Panel (PDP) committee with some good feedback.
  • Recommended to plan for around 25 attendees for a realistic budget; it is better to underestimate and over perform rather than over estimate and under perform
    • ​PDP also suggested a good revision to program description
    • SAG shared insights about the PDP processes. Remember Alison Cody is our liaison to that group.
  • Fall program speaker will be Thomas Atwood who will share experiences from Ohio Link
  • The program will also feature a student speaker panel, lightning round talk, and mixture of unconference talks
  • NB will start advertising next week, reaching out to MILEX and community colleges to draw attendees. NB also shared plans with CALD and will send announcement to their listserv.
  • Program registration will be $50 – most is going to speaker travel fees

January Social Hour – Bowling! – NB/CH

  • CH looked at Stoneleigh Lanes (York Rd. in Towson between Stevenson Lange and Northern Parkway), which has duckpin bowling and allows pre-reservations, BYOB
  • $28 per hour per lane with 5 people per lane, $4/person shoes
  • After Fall the program we can decide whether to sponsor some lanes (e.g., participants pay for food, ACRL-MD pays for a certain number of lanes).
  • Discussed day/times, particularly sensitive to schedule with kids and families –a Friday at 6:30pm, attendees will need to RSVP if we want to cover the cost of bowling so we can plan for an accurate number of lanes.
  • Tentatively plan on Friday January 22nd at 6:30pm
  • NB will talk to MLA about how to make financial arrangements, etc. At other happy hours ACRL-MD has been able to pay for some food, hopefully we can make arrangements to do something similar for bowling lanes.
  • CH will make reservation with Stoneleigh when the plans have been finalized.

MLA/DLA Planning Updates – CH

  • 16 proposals received and ACRL-MD can select 8 sessions.
  • Programs are currently under review with a 9/22 review deadline. The review group will meet online next Friday (9/27) to discuss and choose programs.
  • No preconference proposal – only a single 2-hour program proposed and plenty of other divisions have preconference proposals. No easy options to collaborate with other divisions. NB noted that preconferences are often solicited programs, rather than proposed. There was discussion about how many conference attendees often travel to OC a day early for a preconference.
  • MLA/DLA conference will feature a social outing rather than a dance party, probably a happy hour for conference attendees. This means ACRL-MD may not need to plan a social event.
  • ACRL-MD needs to contribute a silent auction basket. MLA is requesting smaller objects (rather than large, expensive baskets) in the hopes that offering a larger number of smaller-priced options will be a better fundraising opportunity. Also moving away from “place” or “region”-based prizes. ACRL-MD will need to solicit donations from members.
  • Conference social media group is planning a scavenger hunt/tour for the conference with a prize of conference registration for next year
  • NB suggested ACRL-MD explore the option to provide a scholarship for an academic librarian to attend MLA/DLA. GK suggested using ACRL National money for this, which is usually used for the Spring/Summer unconference, but could budget appropriately. The group discussed options for making the scholarship an opportunity to encourage long-term involvement in ACRL-MD, rather than writing  a simple statement. Similar to elections, guidelines for ACRL-MD involvement in planning and attending programs? Revisit this idea at October business meeting.

Journal discussion club future – NB

  • NB noted a drop in recent journal club attendance. Are there better ways to incentivize or attract participation?
  • The group discussed ways to emphasize that reading the articles is not essential for participating and moderators will lead conversations about the topics that the articles reflect. We will emphasize themes as reflected in the readings in future publicity
  • CH suggested hosting thematic roundtable conversations that may not be journal article-focused, as a forum for ACRL-MD relevant topics. Possibly recruit teams/pairs of facilitators rather than a single host.
  • The Fall program is a good time to advertise for journal club participation.

Next meeting: October 16th at 11am, journal club at 11:30am

Business Meeting Minutes, August 21, 2015

ACRL MD Business Meeting August 21st, 2015

Attending: Joanna Gadsby, Alison Cody, Natalie Burclaff, Claire Holmes, Danielle Wren Johnson, Claire Holmes, Kimberly Miller

Summer Unconference – Joanna

  • Small turnout but good program – topic was well-received and the small number of attendees made it easy to tailor the day to individuals
  • Joanna working on reimbursement from ACRL
  • Small program so not a big money maker

Fall program updates – Natalie

  • Joint ACRL/MILEX program, still figuring out cost and payment logistics (e.g., percentage split). Program approval form should be mostly finished by the end of the day (8/21) in order to submit to MLA by the 3-month mark
  • Program date: Nov 20th
  • Theme: “My student is your student: Information Literacy and the Transfer Experience”
  • Location: Loyola University Columbia
  • Format:
    • Panel sessions – transfer students talking about their expectations moving between universities
    • Lightning round talks from area Community College and University libraries (instruction coordinators) about information literacy instruction programs at different institutions or about ideas they have for projects related to supporting students transferring from one institution to another
    • Keynote: Natalie is speaking with Thomas Atwood from University of Toledo this afternoon about possibly delivering the Keynote. University of Toledo is part of OhioLINK (Ohio’s academic library consortium), which worked on a shared information literacy instruction program
    • Unconference discussions after lunch for program attendees to share what is currently happening in area libraries

MLA/DLA Annual Conference – Claire

  • 2017 location will be at Cambridge Hyatt, May 10-12. This is a one year contract. 2016 conference is still at the Clarion Hotel (15th year).
  • Conference theme: “Unlocking potential”
  • ACRL-MD has received 3 program proposals so far, and about 20 reviewers lined up. Hopefully there will be last minute proposals, submitted through August 31st
  • Possible collaboration opportunity: DLA wants to do a “Future of Reference with public and academic libraries.
  • Other places to send the call for proposals?
    • Natalie mentioned that last year she reached out to libraries like Salisbury and UM Eastern Shore (i.e., institutions that are closer to the Ocean City conference location)
    • Virginia ACRL may also be another group to target, or ACRL chapters from other states
    • SLA-MD was also mentioned as a distribution point
  • MLA is looking for new pub trivia coordinator and help with post-conference assessment survey

Winter Happy Hour or other social events – January/February 2016

  • Suggestions other than a bar?
  • Bowling/Duck Pin Bowling – suggested locations? Stoneleigh Lanes, Patterson Bowling – Claire checking on prices at Stoneleigh

No other new business

Next business meeting is scheduled for 09/18/2015

Business Meeting Minutes, June 19, 2015

ACRL MD Business Meeting, 6/19/2015

Attending: Gergana Kostova, Natalie Burclaff, Carissa Tomlinson, Kimberly Miller, Patty MacDonald, Kyle B.

Business meetings for 2015 – 2016

  • Meetings to be 3rd Friday of the month, 11am, with journal clubs every other month at 11:30am.
  • Need to decide when next journal club will be held. Previous journal clubs were the month after the C&RL publication, which would mean next journal club should be August 21st.
  • Natalie will contact the MLA office for a list of members who designate that they are interested in ACRL-MD and share with Kim to solicit volunteers for journal club.
  • Quick check in meeting on July 17th? (Decided via email among officers that this is not needed).

ACRL Online webinar, July 15th at Goucher College

  • “Weed it and Reap: Successful Strategies for Re-shaping Collections” with Happy Hour to follow at Towson Tavern.

Summer Program, July 28th at UMBC

  • Everything on schedule
  • Registration and proposals are available on the program announcement sent to MaryLib.

Fall program ACRL MD and MILEX

  • Carissa will be listed as program planner on program approval form
  • Letter of understanding required for formal partnership with MILEX, including agreements for sharing the percentage of expenses and percentage of revenues. MLA office taking care of registration. Proposed 55% MLA/45% MILEX financial split. Unclear if letter needs to include specific dollar amount or just percentage. Natalie and Carrissa will work on letter.
  • No location yet. Carissa exploring West Village at Towson but we would need to pay for the space. Loyola Columbia campus may no longer be an option for free, unless we’re not making a profit (since we make a profit on programs, we can’t have the program for free). 2 years ago Fall program was held at Johns Hopkins, ACRL-MD paid for parking passes and encouraged carpooling. Natalie suggested UB Law Library, but parking would still be an issue (would not have to pay for meeting space as long as someone from UB reserves the space). Patty suggested also contacting Cindy Steinhoof at Anne Arundel CC or investigating the new Towson University Northeastern center.
  • Light breakfast and lunch are likely included, but catering restrictions are dependent upon ultimate program location.
  • Program idea/theme: bringing together community college and 4-year college librarians to discuss collaboration opportunities and the skills students need when transferring to/from colleges. Looking for a speaker who has good collaboration between CC and Academic libraries, hopefully someone semi-local.
  • Tentatively planning on November for program. Planners will be conscious of the $10/hour (not including lunch) charged to registrants when planning time and registration costs.
  • Carissa will solicit Fall program volunteers. Natalie & Kim volunteered. Planning group will find a time to meet (at Towson) with a representative from MILEX (possibly Sarah Crest) and a community college librarian TBA.

Next meeting: Currently scheduled for August 21st at 11am, followed by journal club.

ACRL MD Business meeting on August 8th

The Association of College and Research Libraries, Maryland Chapter, will be meeting virtually Friday, August 8th, from 11:00 a.m. to 12:00 p.m. The directions for meeting on Blackboard Collaborate are listed below. Join us if you can! All are welcome. We’ll be discussing the following agenda items:

  • ACRL MD programs at 2014 MLA/DLA Conference Recap
  • 2015 MLA/DLA Conference Updates
  • ACRL MD Fall Program Planning
  • ACRL MD Chapter events for 2015 – discussion

Blackboard Collaborate Directions:

We’ll be using MLA’s online meeting software, Blackboard Collaborate. Join our meeting online at:

https://sas.elluminate.com/m.jnlp?sid=2012176&password=M.EFF327145BA70AF1D6C64C108FC41A

You’ll need speakers, microphone optional but recommended. You will be prompted to enter your name. Once you are in the meeting room, you can test your speakers and microphone. In the “Audio & Video” pod, there is an icon showing a blue microphone with a red settings gear – simply click on that and Blackboard will walk you through the setup.

Business Meeting March 14

The Association of College and Research Libraries, Maryland Chapter, will be meeting virtually Friday, March 14, from 11:30 a.m. to 12:30 p.m.. The directions for meeting on Blackboard Collaborate are listed below. Join us if you can! All are welcome. We’ll be discussing the following agenda items:

  • Report on Middle States Town Hall
  • Recap of January Happy Hour
  • MLA/DLA Conference Updates
  • Summer Program Planning Progress
  • Journal club (past and upcoming)
  • Instruction Observation Network

Blackboard Collaborate Directions

We’ll be using MLA’s online meeting software, Blackboard Collaborate. Join our meeting online at: https://sas.elluminate.com/m.jnlp?sid=2012176&password=M.EFF327145BA70AF1D6C64C108FC41A (you’ll need speakers, microphone optional but recommended).  You will be prompted to enter your  name. Once you are in the meeting room, you can test your speakers and microphone. In the “Audio & Video” pod, there is an icon showing a blue microphone with a red settings gear – simply click on that and Blackboard will walk you through the setup.