Business Meeting Minutes: Dec. 15, 2017

Meeting Agenda
December 15, 2017

Attending: Natalie Burclaff, Sara Arnold-Garza, Terry Darr, Danielle Wren-Johnson, Sean Hogan, Robert Miller, Mike Kiel, Kim Miller, Regina Rose

MLA Conference updates

All of our programs have been assigned slots, consecutively in one track.

There is one program from ACRL Delaware which runs concurrently with one of ours.

We should plan to highlight our programs with blog posts.

We’ll look at previous years in the blog to see how we done it in the past.

CFP for posters will come in January.

Letter of support from for 2023 conference in Pittsburgh

ACRL requested a letter of support from ACRL MD and other nearby state chapters.

Sara has written the letter and submitted it.

ACRL Budget Allocation

We’re still waiting for info.

We will get an allocation of $277 from ACRL.

They also have a membership recruitment program that can garner us more money.

We’re not sure if the $277 already includes membership recruitment.

Sara is working on that and will report back to us.

Winter Social

We’ve done duckpin bowling in January or February, usually on a Friday night, at Stoneleigh Lanes in Towson.

We could also try the lanes near Patterson Park.

We’re open to other duckpin locations and also entirely other ideas for the social, too.

Happy hours aren’t really as family friendly.

Maybe indoor miniature golf.

Maybe Dave & Buster’s or similar arcade type thing; maybe a Dave and Buster’s that includes bowling. We would have to find out if they have age restrictions.

We’ll look into different options, costs, and maybe we’ll do a poll on the blog.

We welcome volunteers to help work on the winter social–please contact Sara Arnold-Garza.

Spring Program Planning meeting scheduled for January (Still time to join!)

We’ve started preliminary planning.

We might try a library tour.

We’ll see if it will actually be in the spring or if it will be more of a summer event.

We still welcome volunteers to help with planning–please contact Sara.

Next meeting & journal club – Friday January 19

We’ll announce the two winning articles and the visiting authors on the blog and on marylib listserv.


Business Meeting Minutes: Nov. 16, 2017

ACRL Maryland
Meeting Agenda
November 16, 2017

Attending: Terry Darr, Robert Miller, Regina Rose, Sara Arnold-Garza, Mike Kiel, Claire Holmes, Danielle Wren-Johnson, Kim Miller, Natalie Burclaff

MLA updates
MLA on-target with their budget.
MLA task group is examining costs of programs, membership fees, etc.

  • Claire is ACRL MD representative.
  • By March or so, group will issue recommendations that hopefully will be approved in MLA May business meeting.

MLA seeks greater member participation regarding library advocacy.

MLA Conference updates
Silent auction basket–we’ll start planning for that.
Social networking events–more variety this year: pub quiz, games, karaoke.
Link to hotel reservations will be published soon.
We will suggest some of our programs to be highlighted by MLA in its conference publicity.

Fall program debrief
43 registrants.
Lauren Pressley keynote was interesting and very useful.
Diverse set of presentations met a lot of different librarians’ needs (not just reference & instruction).
We’ll have a blog post with links to slides and summaries.
We had positive feedback on the location.

ACRL NJ publication
They contacted us for a writeup on our activities–Claire submitted that.
One of our annual goals is for Maryland academic librarians to gain visibility in our state and beyond, and our item for ACRL NJ met that goal.

Work groups
We are looking for volunteers to join our work groups on the following topics:

  • Membership/outreach
  • Social/networking
  • Scholarship/sponsorship
  • Mentoring/job shadow
  • CRAB submissions

We want more people involved, and the work groups offer opportunities to participate in less formal, low pressure ways.
Work groups have autonomy–they decide on their own agenda, how much time individuals will commit, etc.

Spring program planning committee
Please contact Sara if you want to join.
We’re still brainstorming ideas for a program, perhaps a library tour.

Midwinter attendance
Natalie will be representing our chapter and has been elected secretary of the chapter council.
The council meeting is open to everyone.

Mike’s lightning talk on research replication
At our fall program, Mike proposed that Maryland librarians team up to replicate studies published in the library literature.
Multiple people have already contacted Mike about it.
Please be in touch with him if you’re interested.

Next meeting date
Friday, December 15, 2017, 11:00

Business Meeting Minutes: Oct. 20, 2017


Meeting Agenda

October 20, 2017

Present: Mike Kiel, Robert Miller, David Dahl, Natalie Burclaff, Sean Hogan, Terry Darr, Kim Miller, Danielle Whren Johnson, Pamela Flinton

MLA Conference updates

  • We had a lot of proposals to review
    • We’ve had 6 approved
    • They will be part of a special academic track, all held in one room
    • Nice mix of presentations: instruction, tech, and other areas
  • ACRL Delaware Valley Chapter is also sponsoring a program–Mike will work with them so that our programs won’t compete
  • We are official sponsors for a human library program
    • Crossover for academic and public libraries
    • It will be a preconference, plus a working human library running during the conference
    • Exact structure is still up in the air
    • Please consider registering for the preconference and consider participating as a human book!
    • You can be a book or check out a book without participating in the preconference
  • Other preconferences that might be of interest:
    • Advocacy boot camp
    • Serving the homeless
    • Passport services
  • The conference still needs another keynote, so if you have any ideas, please let Mike know
    • Possibilities for keynote:
      • Maybe a critlib person who could also speak to public library issues
      • Maybe an expert on evolution or on change management, who could speak about how we adapt to changes in the environment or at work; that would fit the conference theme–“Evolve”: growing, changing, meeting challenges
    • We need volunteers to introduce our presenters–please contact Mike if you’re interested
    • We do have a nice range of presentations within the academic track, so please consider attending! This year’s conference will have a lot of content that is of interest to academic librarians. It will help to have academic libraries represented with attendees!
    • The call for poster proposals will go out in January.

Fall program updates

  • It’s being held in Harford county to draw people from ACRL Delaware Valley Chapter
  • We’ll have:
    • 2 deep-dive talks
    • 8 lightning talks
  • Lauren Pressley, ACRL Vice President/President Elect, is our keynote
  • We want strong attendance–it’s a good price-point!
  • Register here

CRAB Publication

  • We had a column in the summer issue (Mike and Claire) and in fall (Monique Clark)
  • Please see our call for article ideas by ACRL MD members
    • Claire and Monique are coordinating the column
  • Possible ideas for a article:
    • Profile or interview a librarian who’s doing interesting work,
    • Interview faculty member at UMD iSchool
    • Interview a library champion among your faculty
    • Innovation Lab at UB
    • The role of the academic library in Maryland Information Literacy Summit
    • Maryland Open Source Textbook Initiative


Next meeting

Please note the special time: Thursday, not Friday

  • November 16
    • 11:00 am, business meeting
    • 11:30 am, journal club
      • Terry Darr, Loyola Blakefield, facilitating


Business Meeting Minutes: Sept. 15, 2017


Meeting Agenda

September 15, 2017

Present: Sara Arnold-Garza, Robert Miller, Monique Clark, Terry Darr, David Dahl, Mike Kiel, Claire Holmes, Danielle Whren Johnson, Natalie Burclaff, Barbara Cheadle, Sean Hogan, Jean Wolf

MLA Conference updates

CFP closed, we have eleven submissions. Two may have been submitted mistakenly to us–they don’t seem geared toward academic librarianship. We’ll reach out to those submitters to clarify what they want to do with their proposals.

Mike is working on Human Library event.

Fall program, 11/6/17

CFP is open now for lightning talks and “deep dives.” Deadline is Sept. 24. We could possibly extend the deadline a week or two.

Claire is working on food. She’ll present options soon.

CRAB publication contributions

Monique and Claire are working on a process to encourage and organize ACRL MD submissions to CRAB. We can let academic librarians know when the deadlines are and what the submission process is. We hope to have more regular contributions by ACRL MD or by academic librarians in general.

We have submitted an article for the fall issue.

CRAB is quarterly. We hope to create a “bank” of topics and contributors, to help plan submissions and meet deadlines. We want to have a good idea of who’s submitting, what their topics are, and we want to help make sure that contributors meet deadlines. We can also propose ideas, review drafts, etc.

We want to have a point person who will make sure that we have an article coming up for each new issue–Monique and Claire will fill that function

Next step will be to put a link on our blog to a Google doc, where authors can sign up, propose topics, etc.

Work groups update

Sara will keep the call open to form work groups. She hasn’t received a lot of responses yet. We’ll move forward as more volunteers contact Sara.

Work groups are:

  • Membership/outreach
  • Social/networking
  • Scholarship/sponsorship
  • Mentoring/job shadow
  • CRAB submissions

Work groups are fluid–after a group forms, the members might even change the direction of the group.

ACRL Assessment in Action Workshop, 11/17/17

USMAI reached out to ACRL MD and CALD for collaboration/support.

We should have a point person for ACRL MD to work on planning. Volunteers can contact Sara and David Dahl.

Next meeting

Friday, October 20, 11 am


Business meeting minutes: August 18, 2017


Meeting Agenda

August 18, 2017

Present: Sara Arnold-Garza, Mike Kiel, Claire Holmes, Kimberly Miller, Morgan Davis, Jean Wolf

2017-2018 meeting schedule: set for 3rd Fridays, 11 am

Journal club:  facilitator sign-ups are full, Robert Miller and Barbara Cheadle will work together to coordinate

CRAB submissions: Claire has been in touch with Monique and Sean who expressed interest and Monique may write about the Innovative Library Classroom Conference she attended.

Summer forum: ~35 attended and provided valuable feedback. ACRL MD officers are working on developing an action plan and Sara will communicate with membership soon to invite involvement in new opportunities.

MLA Conference: ACRL MD programs call has been posted and a few submissions have come in. Reminders to submit are scheduled. The conference committee is interested in a human library preconference collaboration for academic and public libraries.

Fall program planning: The Program Approval Form has been returned from MLA’s Professional Development Panel with helpful feedback. Sara will follow up to pursue reciprocal pricing with ACRL Delaware Valley Chapter. The planning committee will move to next steps as soon as the finalized program approval is received.

LLAM speaker: ACRL MD is agreeable to help promote a January program with Laura Lippman since LLAM needs to commit to selling 25 copies of the author’s book at the program. Laura Lippman has broad appeal so we can also share this info with MLA members more widely.

Next meeting Friday, Sept 15, 11 am, followed by Journal Club at 11:30-12:30 facilitated by Ed O’Donnell, UMUC


Business meeting minutes: June 16, 2017


Meeting Agenda

June 16, 2017

Present: Sara Arnold Garza, Claire Holmes, Robert Miller, Barbara Cheadle, Natalie Burclaff, Mike Kiel, Sean Hogan, Emily Gorman

Transitions: Sara Arnold Garza begins as President, Mike Kiel begins as VP/Pres Elect, Robert Miller continues as Secretary, Claire Holmes is now Past Pres

Summer Plans:

ALA, 2017: Sara AG will be attending some ACRL Chapters’ Council meetings.

  • Natalie will become Secretary of Chapters’ Council

Former & Current Leaders’ Meeting was held June 7, Towson’s Cook Library

  • Informal gathering of several previous officers
  • Took stock of historical and current organizational context
  • Discussed ACRL-MD challenges and successes
  • Preparing for Open Forum on July 28

Meeting calendar for 2017-18?

  • Check MILEX meeting schedule to avoid date conflicts

ACRL-MD Chapter Open Forum

  • July 28, 9am-noon, JHU, Homewood Campus, Levering Hall
  • Members and non-members can attend
  • Encourage your colleagues to attend
  • Virtual meeting option? (Facebook live or Skype?)
  • Pre-survey and maybe a post-survey follow-up even to people who couldn’t attend
  • TSD would be interested in working with us as we move ahead with new initiatives
    • We seek participation by academic librarians beyond reference & instruction


  • Network with regional academic librarians
  • Share priorities and concerns in the areas of professional development and engagement
  • Shape our local ACRL chapter to meet our needs as professionals
  • Provide opportunities to get involved with professional organization and leadership in Maryland


  • Mike Kiel and Claire Holmes submitted a CRAB article summarizing ACRL conf
  • Call for authors: Recurring ACRL-MD CRAB column (9/5/17 is fall issue deadline)
  • Possibly column by people who went to ALA

Fall Program

  • Sara AG reached out to request speaker Lauren Pressley, ACRL president-elect
  • Volunteers needed for program planning committee
  • Tentative program date: November 6
  • Possible collaboration w/ ACRL-DVC
  • Need to submit a PDP program proposal in Aug/Sept for a Nov program
  • Possibly we could continue to collaborate with MILEX, in a way that wouldn’t involve the financial red tape
    • We don’t want to put MILEX in the position of suffering a financial loss
    • We appreciate collaboration with MILEX very much

Journal Club

  • Claire sending thank-you notes to all 2016-17 journal club facilitators
  • Need to plan 2017-2018 facilitators, call for facilitators in early fall
  • Including article authors was a bonus according to anecdotal feedback from participants
  • Robert will do informal survey of authors who participated

Next meetings:

  • July 28 (open Forum)
  • Robert will submit a schedule in early fall for 2017-18 ACRL-MD business meetings, to secure Blackboard Collaborate “space”



Business Meeting Minutes: May 19, 2017


Meeting Agenda

May 19, 2017

Present: Sara Arnold Garza, Natalie Burclaff, Sean Hogan, Claire Holmes, Danielle Whren Johnson, Mike Kiel, Kim Miller

MLA/DLA conference updates

  • New conference location at Cambridge, MD Hyatt was very well received
  • 730 attendees
  • ACRL-MD’s four programs were well attended and received positive feedback.
    • Preconference session: Improving Communication Through Improv (Bridget Cavaiola – Teaching Artist)
    • Research to Writing: Helping Students Integrate Sources into a Research Project (Robert Miller- UMUC R&I Librarian, Sandie Friedman – Director, University GWU Writing Program)
    • Information Literacy as Smuggled Cargo: Embedding Learning Outcomes Using Curriculum Mapping (Natalie Burclaff – UB Head of Information Literacy Initiatives, Kristin Conlin – UB R&I Librarian)
    • Collaborating for Course Correction: Partnering to Help Students Understand Ethical Use (Cameron Caswell – AACC Reference Librarian, Jessica Rabin – AACC English faculty)

Summer Plans:

Former & Current Leaders’ Meeting: June 7, 10am-noon @Towson’s Cook Library

  • Informal gathering of previous officers
  • Take stock of current organizational context
  • Goal to discuss and articulate consensus of ACRL-MD values & goals for future
  • Discuss meeting calendar 

ACRL-MD Chapter Open Forum

  • July 28, 9am-noon, JHU, Homewood Campus, Levering Hall
  • We will try to provide a virtual meeting option (Facebook live or Skype?)


  • Network with regional academic librarians
  • Share priorities and concerns in the areas of professional development and engagement
  • Shape our local ACRL chapter to meet our needs as professionals
  • Provide opportunities to get involved with professional organization and leadership in Maryland
  • Discuss meeting calendar, try to avoid obvious conflicts with other like organizations

New business:

Idea: Natalie suggested looking into customized ACRL-MD stationery 

ACRL-MD CRAB column?

  • Mike Kiel started a google doc to write a summary of ACRL conf, Claire and Sean collaborators so far, but others welcome. June 5 deadline for summer CRAB
    • Please email Mike if you want to collaborate on the google doc:
  • Idea: put out a call for authors and a deadline schedule for a recurring ACRL-MD CRAB column (9/5/17 is fall issue deadline) 

Fall meeting ideas, potential collaborators

  • Sara AG inquired of MLA PDP: if collaborating with another organization for a program, it is possible for marketing and registration to be done separately
  • OER program topic discussed, w/ ACRL-DVC
  • ACRL Speakers Bureau? Lauren Pressley, ACRL president-elect
  • Need to submit a PDP program proposal by Aug/Sept for a Nov/Dec program 

Journal Club

  • Claire will send thank-you notes to all 2016-17 journal club facilitators
  • Need to plan 2017-2018 facilitators, call usually goes out in early fall
  • Including article authors was a bonus according to anecdotal feedback from participants
    • Robert could do informal survey of authors who participated?

Next meetings:

  • June 16 (w/Journal Club), July 28 (open Forum)
  • Robert will submit a schedule in early fall for 2017-18 ACRL-MD business meetings, to secure Blackboard Collaborate “space”