Business meeting minutes: June 16, 2017

ACRL MD

Meeting Agenda

June 16, 2017

Present: Sara Arnold Garza, Claire Holmes, Robert Miller, Barbara Cheadle, Natalie Burclaff, Mike Kiel, Sean Hogan, Emily Gorman

Transitions: Sara Arnold Garza begins as President, Mike Kiel begins as VP/Pres Elect, Robert Miller continues as Secretary, Claire Holmes is now Past Pres

Summer Plans:

ALA, 2017: Sara AG will be attending some ACRL Chapters’ Council meetings.

  • Natalie will become Secretary of Chapters’ Council

Former & Current Leaders’ Meeting was held June 7, Towson’s Cook Library

  • Informal gathering of several previous officers
  • Took stock of historical and current organizational context
  • Discussed ACRL-MD challenges and successes
  • Preparing for Open Forum on July 28

Meeting calendar for 2017-18?

  • Check MILEX meeting schedule to avoid date conflicts

ACRL-MD Chapter Open Forum

  • July 28, 9am-noon, JHU, Homewood Campus, Levering Hall
  • Members and non-members can attend
  • Encourage your colleagues to attend
  • Virtual meeting option? (Facebook live or Skype?)
  • Pre-survey and maybe a post-survey follow-up even to people who couldn’t attend
  • TSD would be interested in working with us as we move ahead with new initiatives
    • We seek participation by academic librarians beyond reference & instruction

GOALS:

  • Network with regional academic librarians
  • Share priorities and concerns in the areas of professional development and engagement
  • Shape our local ACRL chapter to meet our needs as professionals
  • Provide opportunities to get involved with professional organization and leadership in Maryland

ACRL-MD CRAB column

  • Mike Kiel and Claire Holmes submitted a CRAB article summarizing ACRL conf
  • Call for authors: Recurring ACRL-MD CRAB column (9/5/17 is fall issue deadline)
  • Possibly column by people who went to ALA

Fall Program

  • Sara AG reached out to request speaker Lauren Pressley, ACRL president-elect
  • Volunteers needed for program planning committee
  • Tentative program date: November 6
  • Possible collaboration w/ ACRL-DVC
  • Need to submit a PDP program proposal in Aug/Sept for a Nov program
  • Possibly we could continue to collaborate with MILEX, in a way that wouldn’t involve the financial red tape
    • We don’t want to put MILEX in the position of suffering a financial loss
    • We appreciate collaboration with MILEX very much

Journal Club

  • Claire sending thank-you notes to all 2016-17 journal club facilitators
  • Need to plan 2017-2018 facilitators, call for facilitators in early fall
  • Including article authors was a bonus according to anecdotal feedback from participants
  • Robert will do informal survey of authors who participated

Next meetings:

  • July 28 (open Forum)
  • Robert will submit a schedule in early fall for 2017-18 ACRL-MD business meetings, to secure Blackboard Collaborate “space”

 

 

Business Meeting Minutes: May 19, 2017

ACRL MD

Meeting Agenda

May 19, 2017

Present: Sara Arnold Garza, Natalie Burclaff, Sean Hogan, Claire Holmes, Danielle Whren Johnson, Mike Kiel, Kim Miller

MLA/DLA conference updates

  • New conference location at Cambridge, MD Hyatt was very well received
  • 730 attendees
  • ACRL-MD’s four programs were well attended and received positive feedback.
    • Preconference session: Improving Communication Through Improv (Bridget Cavaiola – Teaching Artist)
    • Research to Writing: Helping Students Integrate Sources into a Research Project (Robert Miller- UMUC R&I Librarian, Sandie Friedman – Director, University GWU Writing Program)
    • Information Literacy as Smuggled Cargo: Embedding Learning Outcomes Using Curriculum Mapping (Natalie Burclaff – UB Head of Information Literacy Initiatives, Kristin Conlin – UB R&I Librarian)
    • Collaborating for Course Correction: Partnering to Help Students Understand Ethical Use (Cameron Caswell – AACC Reference Librarian, Jessica Rabin – AACC English faculty)

Summer Plans:

Former & Current Leaders’ Meeting: June 7, 10am-noon @Towson’s Cook Library

  • Informal gathering of previous officers
  • Take stock of current organizational context
  • Goal to discuss and articulate consensus of ACRL-MD values & goals for future
  • Discuss meeting calendar 

ACRL-MD Chapter Open Forum

  • July 28, 9am-noon, JHU, Homewood Campus, Levering Hall
  • We will try to provide a virtual meeting option (Facebook live or Skype?)

GOALS:

  • Network with regional academic librarians
  • Share priorities and concerns in the areas of professional development and engagement
  • Shape our local ACRL chapter to meet our needs as professionals
  • Provide opportunities to get involved with professional organization and leadership in Maryland
  • Discuss meeting calendar, try to avoid obvious conflicts with other like organizations

New business:

Idea: Natalie suggested looking into customized ACRL-MD stationery 

ACRL-MD CRAB column?

  • Mike Kiel started a google doc to write a summary of ACRL conf, Claire and Sean collaborators so far, but others welcome. June 5 deadline for summer CRAB
    • Please email Mike if you want to collaborate on the google doc: skiel@ubalt.edu
  • Idea: put out a call for authors and a deadline schedule for a recurring ACRL-MD CRAB column (9/5/17 is fall issue deadline) 

Fall meeting ideas, potential collaborators

  • Sara AG inquired of MLA PDP: if collaborating with another organization for a program, it is possible for marketing and registration to be done separately
  • OER program topic discussed, w/ ACRL-DVC
  • ACRL Speakers Bureau? Lauren Pressley, ACRL president-elect
  • Need to submit a PDP program proposal by Aug/Sept for a Nov/Dec program 

Journal Club

  • Claire will send thank-you notes to all 2016-17 journal club facilitators
  • Need to plan 2017-2018 facilitators, call usually goes out in early fall
  • Including article authors was a bonus according to anecdotal feedback from participants
    • Robert could do informal survey of authors who participated?

Next meetings:

  • June 16 (w/Journal Club), July 28 (open Forum)
  • Robert will submit a schedule in early fall for 2017-18 ACRL-MD business meetings, to secure Blackboard Collaborate “space”

Business Meeting Minutes: April 21, 2017

ACRL MD

Meeting Agenda

April 21, 2017

Attending: Sara Arnold-Garza, Robert Miller, Katy Sullivan, Elizabeth Schlackman

Recaps:

ACRL-hosted reception in Baltimore, March 24, 2017

  • 120 attendees

Webinar, Intro on Acquisitions: April 20 @ Goucher, 2pm

  • One site was cancelled because of low number of sign-ups
  • Goucher had 6 attendees, who had a good discussion
  • Every year we should submit a member recruitment plan, to obtain the extra $10 per member.
    • We need a streamlined process, however, because setting it up is a lot of work

MLA/DLA conference updates – Sara AG

Sara attended latest conference committee meeting

  • 678 registrants so far, so the final number should at least equal last year’s conference
  • Visit http://www.mladlacon.com/ for more info on the conference
  • “Tailgating with MD Colleges” is the theme for our gift basket
  • Our pre-conference, “Improving Communication Through Improv,” has 14 registrants so far

MLA Crab idea: ACRL-MD column? Annual summary?

  • We can highlight academic library news more often
  • Anyone who is interested in writing something for the summer issue will have the support of ACRL MD

Summer Program Ideas:

“Former & Current Leaders’ Summit:”

Lay the groundwork for the actual summer program: “Membership Forum”

  • Informal gathering of as many previous officers as possible
  • Take stock of current organizational context
  • Goal to discuss and articulate consensus of ACRL-MD values & “wishes” for future

“Membership Forum:”

ACRL-MD Chapter Strategic Planning Meeting…

  • date, time, location TBA (late summer?)
  • Request an ACRL leader to facilitate? (technically past deadline but may be possible)
  • Alternative facilitators?
  • Other ideas?
  • Need to submit PDP program approval form once we have more info

New business?

Fall meeting ideas, potential collaborators

  • Contact Sara with any ideas you may have
  • Martha Richardson, head of Delaware Valley Chapter in PA, would like to collaborate on a program. Perhaps we could do it if there are separate registration processes for one event, so finances aren’t shared
  • One possible topic could be OER. We are looking for other ideas as well!

Journal Club – today, April 21 

Next meetings:

  • May 19
  • June 16 (plus journal club)

 

Business Meeting Minutes: March 17, 2017

ACRL MD

Meeting Agenda

March 17, 2017

Attending: Claire Holmes, Robert Miller (notes), Alison Cody, Kyle Breneman, Kim Miller, Sara Arnold-Garza, Mike Kiel

Updates on ACRL-hosted reception in Baltimore, March 24, 2017, 5:30-7pm

Planning Committee: ACRL-DVC Chapter President Martha Stevenson, Claire Holmes, Natalie Burclaff, Sara Arnold Garza, Kim Miller              

  • Estimated guests: ~100
  • Fundraising campaign raised ~$8000
  • Swag, decorations
  • Inner Harbor Marriott at Camden Yards, directly across from convention center

Winter Social recap (Duckpin Bowling, 2/24/17: Stoneleigh Lanes, 6:30-8:30pm)

  • 23 people came
  • May become an annual event
  • We collected donations for MLA/DLA silent-auction basket

MLA/DLA conference updates – Sara AG

  • ACRL MD has programs, which we are promoting through social media

MLA meeting updates – CH

  • New MLA strategic plan
    • Drafted vision and mission statements
    • Inclusive of all types of libraries, including academic
    • Will be made public at business meeting at MLA/DLA
    • ACRL MD will have a chance to give feedback to the drafts
      • We’ll probably discuss at our April meeting
    • Newly elected ACRL MD executive committee:
      • Sara Arnold-Garza will be president
      • Mike Kiel is our new VP/President Elect
      • Claire Holmes will be immediate-past president
      • Robert Miller will continue as secretary
    • MLA voted to endorse ALA statement on White House policies

Summer Program: ACRL-MD Chapter Strategic Planning Meeting

  • date, time, location TBA
  • Considering facilitation from an ACRL leader
  • Hopefully at ACRL—at our reception and other events—we will be able to meet leaders of other chapters and learn how other chapters are organized
  • We may be able to meet a potential speaker from ACRL for our summer program.
  • Besides talking to leaders of other state chapters, talking to members would be valuable, too, to learn their perspectives on participation at the chapter level
  • Engagement Fair, Wednesday night at 7:00 pm–another opportunity to meet people from other chapters. However, the Fair is mostly for first-time conference attendees.

New business?

  • None

Next meetings:

  • April 21 (includes journal club)
  • May 19

 

Business Meeting Minutes: Feb. 17, 2017

ACRL MD

Meeting Agenda

February 17, 2017

Attending: Claire Holmes, Jordan Sly, Robert Miller (notes), Barbara Cheadle, Krista Soria, Kim Miller, Natalie Burclaff, Danielle Wren Johnson, Alison Cody, Mark Bieraugel, David Dahl, Kristin Conlin

Updates on ACRL-hosted reception in Baltimore, March 24, 2017, 5:30-7pm, Marriott

Planning Committee: ACRL-DVC Chapter President Martha Stevenson, Claire Holmes, Natalie Burclaff, Sara Arnold Garza, Kim Miller           

  • Estimated guests: ~150
  • Fundraising campaign ran Jan 17-Feb 10,
  • Contributions still accepted by check or portal: https://secure007.membershipsoftware.org/MLAsecure/donation_pay.asp
  • Current pledged contribution total: $7000+
    • ($5839 has been received to date)
  • Contribution deadline: Feb 10
  • Event invitations will go out soon
    • Natalie will probably send out invitations Monday or Tuesday
  • Swag, decorations, etc. still under consideration
    • Ideas welcome
    • We’ll have crab decals!
    • We should plan for:
      • name tags (and recognize donors)
      • Banner
  • Volunteers for planning committee are still welcome

Winter Social – February 24, 2017 (Duckpin Bowling: Stoneleigh Lanes, 6:30-8:30pm)

  • BYOB
  • Pay for your shoes ($4.00)
  • Sara will be collecting small donations for silent auction basket for MLA/DLA

MLA/DLA conference updates – Sara AG

  • Registration open
    • Early bird discount until March 17
  • Sara will coordinate promotion for ACRL MD programming

Summer Program: ACRL-MD Chapter Strategic Planning Meeting… date, time, location TBA

  • Date will be probably June or early July
  • Considering facilitation from an ACRL leader
    • We can get someone for free every four years
    • Possibly president or incoming president of ACRL, or Chase Ollis
  • We need to plan for lunch and find money for lunch
    • Possibly order pizzas (because no food budget for the summer meeting)
  • Maybe have a virtual component for attendees who want to participate but cannot be there onsite
  • Claire is looking forward to networking with other chapter leaders at ACRL 2017
    • That kind of fact finding will help shape our summer meeting
  • We welcome suggestions for people/speakers who can help us at the meeting with strategic planning

New business?

  • USMAI UX group unconference is upcoming: we’ll get invitations
  • Critlib unconference concurrent with preconference at ACRL 2017.

Next meetings:

  • March 17
  • April 21 (including journal club)
  • May 19

Business Meeting Minutes: Jan. 20, 2017

ACRL MD

Meeting Agenda

January 20, 2017

Attending: Claire Holmes, Kim Miller, Pam Williams, Natalie Burclaff, Mike Kiel, Sara Arnold-Garza, Kristin Conlin, Robert Miller (notes)

New Business:

Updates on ACRL-hosted reception in Baltimore, March 24, 2017, 5:30-7pm (right before all-conference reception), Camden-Yards Marriott (one of the host hotels, walking distance from convention center)

Planning Committee: ACRL-DVC Chapter President Martha Stevenson, Claire Holmes, Natalie Burclaff, Sara Arnold Garza, Kim Miller

Planning Meeting held January 6 at TU

  • Collaboration and financial support from ACRL-Delaware Valley Chapter
  • Estimated guests: ~150
    • In Portland, there was good representation from regional chapters around the country
    • Portland had about 144 guests (invited about 300)
  • Fundraising campaign launched in January, with MLA admin support
  • (organizations, institutions & individuals)
  • Contributions accepted by check or portal: https://secure007.membershipsoftware.org/MLAsecure/donation_pay.asp
  • Current pledged contribution total: $5000
    • $2K from ACRL-DVC: thank you!
    • Muse Hopkins Press, CALD, and others
    • ACRL provides us with venue; we’re responsible for food & drink
  • $5000 will be enough, we estimate, which we have now. Anything above that will help add to amenities.
  • Contribution deadline: Feb 10
  • Event invitations will go out early Feb.

Feb Journal Club: 2/17/17

  • Voting is happening now for two articles
  • Robert will contact authors of the two winning articles and invite them to participate in the club

Winter Social – February 24, 2017  (Duckpin Bowling: Stoneleigh Lanes, 6:30-8:30pm)

  • Quintessential Baltimore bowling!
  • People will rsvp through Facebook or to Robert
  • We have 8 people going, 11 interested
  • Natalie will send another announcement to Marylib
  • ACRL will reimburse us for lanes, and we can offer to pay for pizza, too.
  • Family and friends are welcome!

MLA/DLA conference updates – Sara AG

  • ACRL MD will sponsor silent auction basket. Sara will ask for small donations at bowling event.
  • Program is set. Sara will finalize agreements with our speakers.
  • This year there will be a website for the conference–website is being built.
  • March 17 is last day for early-bird registration.
  • CFP is open now for poster sessions.
  • Mike Kiel is organizing pub quiz: donations of inexpensive, fun prizes are welcome
  • Conference still seeking sponsors (libraries, etc.): $250 – $10,000

ACRL-MD Recruitment Plan- any updates?

  • ACRL offers incentive to recruit new members: $10 per new member
  • We’ve planned for 10 new members
  • We hosted satellite events for librarians to gather and view ACRL e-learning webcasts for free
  • Probably in summer will get info from ACRL on new members

Summer Program: ACRL-MD Chapter Strategic Planning Meeting… date, time, location TBA

  • Usually we’ve done an unconference (last summer was the improv event–the leader will do our preconference workshop at MLA/DLA).
  • We think it’s a good time to take stock as a chapter, vis-a-vis MLA and ACRL.
    • MLA is doing strategic planning
    • We think it’s a good idea to do our own strategic planning meeting, which will be our summer event
  • Approximate date?
    • Possibly Loyola Columbia or similar location, in which case we’ll need to decide on a date
    • June or July has been our typical timing, but maybe we will want to change that for this type of planning event
      • Maybe we need to take into account MLA timeline
      • Possibly coordinate with MILEX
        • Possibly meet first on our own and then reach out to MILEX
  • Maybe use surplus money from bowling event
  • ACRL allows us to have a visit from their executive board at a planning event, so we could do that (probably a nominal fee is involved)
    • But then we’d need to have CEUs?
    • We need to discuss further

New business?

  • None

Next meetings:

  • February 17 (plus journal club)
  • March 17 (or break for ACRL?): keep meeting on calendar for now
  • April 21: debrief and discuss summer program

 

Business Meeting Minutes: Nov. 11, 2016

ACRL MD Meeting – Agenda & Minutes

November 11, 2016

Attending: Mike Kiel, Gina Calia-Lotz, Claire Holmes, Natalie Burclaff, Sara Arnold-Garza, Robert Miller (notes)

Webcast: November 16, 2-3:30pm

Connecting Pedagogies: Service Learning & Info Lit

St Mary’s, TU-Northeastern, UMUC

Sara will be in touch with each site contact person the day before the event. We’ll do follow-up promotions with each registrant as per our membership-drive plan.

MLA/DLA conference updates – Sara AG

All of our programs are set; all of the presenters’ forms are in.

We will have a silent auction basket, as we’ve done in the past. Sara will provide details later.

ACRL Recruitment Plan- any updates?

The webcast on Nov. 16 is the first part of our plan, which has as its goal 10 new members.

ACRL-hosted reception in Baltimore, March 22-25, 2017

We are reviewing spaces. CALD has offered money, and we will reach out to vendors, too, for sponsorship.

Winter Social – January/February (Duckpin Bowling: Stoneleigh Lanes, Date/Time tba)

New business?

Rather than a summer program, we want to have a summer meeting to engage in strategic planning. We want to invite ACRL members from Maryland who do not belong to MLA, and structure discussions so these librarians can give us their views on how to increase membership and participation in ACRL-MD. We want to come away from the meeting with goals and an action plan.

Next meetings:

  • December 16, 2016 (includes journal club)
  • January 20, 2017